MAVRA - Digital Technology: March 2013

Dear Resident:

To ensure your application is completed promptly, please ensure that your traffic police record is free from traffic fines before applying for your Iqama ID.

To check your traffic fines please visit the Traffic Department Website.

Following is a table listing Administrations that receive fees through authorised banks (saving fees for Saudi Passport, which are paid through prepaid vouchers temporarily), until listed administrations are included within administrations charging fees via automated system.

No.	Administration	No.	Administration
1	Riyadh passports (Muzahmeya/Deri'yah)	2	Al-Madinah passports (Yanbu)
3	Makkah passports (Makkah/Jeddah/Taif/Qunfutha)	4	Eastern Province passports (Damma/Khobar/Ahsa)
5	Aseer passports	6	Al-Qassim passports
7	Najran passports	8	Northern Borders passports
9	Jazzan passports	10	Tabouk passports
11	Hayel passports	12	Al-Baha passports
13	Al-Jauf passports

Note: Other administrations receive fees in cash or through prepaid vouchers until they are included within administrations charging fees via automated system.

	Report runaway expatriate Requirements to report runaway expatriate: Reporting Runaway Expatriate form duly filled in with 2 photocopies Attach a copy of the expatriate's Resident Permit (Iqama) or passport Attach a copy of the informant's National ID If the informant's is not the employer, an authorisation letter must be provided (sanctioned by police or Chamber of Commerce) Requirements to invalidate report against runaway expatriate: Invalidating report against runaway expatriate form duly filled in Provide the runaway report Pay the statutory fees Presence of employer or his representative
	Issue Hajj Permits for residents Requirements to issue Hajj Permits for residents Hajj Permit request form duly filled in Provide two recent coloured photographs, 4X6 cm in size The applicant must not have performed Hajj in the past five years Provide an approval letter from the employer Provide passport and Resident Permit (Iqama) Provide a contract with one of the authorised Hajj campaign Vaccinate against meningitis
	Procedures to lend manpower Housemaids (includes private drivers, babysitters and guards) Lending of household help is restricted to employer's relatives only (brother / uncle / sister / aunt or their sons and daughters) This lending is valid until its validity date or until the Resident Permit (Iqama) is expires, and it can be renewed by following same procedures This lending is temporary for the employer's relative (beneficiary) The employer must cooperate with the beneficiary regarding the housemaid dues to other parties Lending duration is calculated within the housemaid service duration as agreed with the employer The beneficiary is not permitted to employ the housemaid until Passports Department issue the lending permit The employer and the beneficiary are provided with a copy of the contract, and the expatriate is provided with lending permit Agricultural Manpower: Permission to lend agricultural manpower is granted to farmers, and the beneficiary is required to provide property document or certificate from the Ministry of Agriculture. Lending duration is for three months only and may not be extended Lending agreement will not release the original employer from his responsibilities towards the employee Lending duration is calculated within the manpower service duration as agreed with the employer The original employer must keep the manpower passport with him The original employer must not allow the expatriate to leave the Kingdom without acquiring the beneficiary's approval The original employer must ensure his employee will resume working for him by the end of lending duration The employer must cooperate with the beneficiary regarding the expatriate dues to other parties The beneficiary is not permitted to employ the expatriate before issuing lending permit from passports The beneficiary must report to the employer any expatriate absence from duties Shepherds: Permission to lend shepherds is granted to cattle owners, and the beneficiary is required to provide Zakat certificate. Lending duration is for three months only and may not be extended Presence of the employer and the beneficiary or their legal representative is required The beneficiary must not have manpower practicing the same occupation
	Application for a residence permit for citizens' non-Saudi wives Procedures for a residence permit for citizens' non-Saudi wives Fill the relevant form (information as written in the passport of the wife) and sign the form. Attach a valid wife's passport with the name of the husband written in it. Submit two (2) recent photographs, size (4×6). Submit original valid husband's civil affairs card and a copy of it. Pay the issuance fee (S.R. 500) for each year. Attach a medical report. After completing the required documents and submitting the application, the husband shall review the passports department the next day to get the residence permit for his wife.
	Application for a residence permit for the first time for institutions and companies Procedures for issuing a residence permit for institutions and companies Fill the relevant form (information as written in the passport); and get the form signed and stamped with the seal of the employer. Submit expat's valid passport. Submit two (2) recent photographs, size (4×6). Pay the issuance fee (S.R. 500) for each year in any of authorised banks. Pay the human resources fees (S.R. 150). Submit a valid work permit covering the required period of stay and attach a copy through the Labour Office. Attach a medical report. Attach a health insurance. Fingerprint enrolment is a must. After completing the required documents and submitting the application, the applicant shall review the passports department the next day to get his residence permit.
	Application to renew residence permit for individuals and government agencies Procedures for renewal of residence permit for individuals and government agencies Fill the relevant form (information as written in the passport); and get the form signed and sealed by the government agency). Submit expat's valid passport. Submit two (2) recent photographs, size (4×6). Attach a clear photocopy of employer's civil affairs (for individuals). Pay the issuance fee for each year: (S.R. 500) for governmental agencies, and (S.R. 250) for the household labour in any authorised bank. Pay (S.R. 100) work permit fee. Attach a medical examination (by nationality). African countries: (Ethiopia, Eritrea, Kenya, Somalia, Djibouti, Nigeria, and the Sudan). Asian countries: (Thailand, Nepal and Vietnam) Fingerprint enrolment is a must; click here to inquire on fingerprint. After completing the required documents and submitting the application, the applicant shall review the passports department the next day to get his residence permit.
	Issuing residence permit for dependents who reach 18 years of age Procedures to get a residence permit for a dependent after reaching 18 years Fill the relevant form (information as it is written in the passport); and get the form signed by the family guardian. Submit a valid passport of the dependent. Submit two (2) photos, size (4×6). Pay (S.R. 500) issuance fees for each year. Submit a medical examination (by nationality). Fingerprint enrollment is a must. After completing the required documents and submitting the application, the applicant or family guardian shall review the department passports the next day to get the residence permit.
	Adding (wives and minor children) to the residence permit of the family guardian Procedures to apply for adding (wives and minor children) to the residence permit of the family guardian Fill the relevant form (information as it is written in the passport); and get the form signed by the family guardian. Submit the wife's passports and minor children to be added, with an entry visa issued by the Saudi embassy enabling children to stay with their guardian or formal document to add them. Submit two (2) group-photos, recent, size (6×4). Submit the original residence permit of the family guardian, to where children would be added. If the religion of the wife to be added is different from the religion of the husband, she should get a separate residence permit and pay the prescribed fees, (S.R. 500). If the wife is to be added has been married in the Kingdom, her sponsorship must first be transferred to the husband after submitting a copy of the marriage contract and pay the prescribed fees; then she could be added to her husband's residence permit. If minor children to be added were born in Saudi Arabia, the original birth certificates and copies of them should be submitted. After completing the required documents and submitting the application, the applicant or family guardian shall review the department of passport the next day to get the residence permit.
	Procedure to cancel exit/reentry Procedure to cancel exit/reentry Fill the relevant form (information as written in the passport); attach a photo of the applicant; and get the form singed by the employer. Submit a letter from the employer asking cancellation of the visa. Attendance of the sponsor or his representative. After completing the required documents and submitting the application, the applicant shall review the passports department the next day to get his passport after the abolition of the visa.
	Issue Resident Permit for the first time Requirements to issue Resident Permit (Iqama) for the first time: The applicant must have an entry visa issued by the Saudi embassy from the country of origin of the expatriate Iqama Application Form duly filled (by a typewriter or a computer) data as appear in the passport, signed and stamped by the employer. Provide a valid passport. Provide two recent colour photographs, size (4X6) Iqama fees are 500 Saudi Riyals per year paid at one of the authorised banks. Expatriate working for private sector must have work licence issued by the Labour Office. For individuals, a photocopy of employer's Civil Affairs ID must be attached. For restaurant and kitchen labourer, chef, maid and private driver, a medical report by an authorised hospital or clinic is required.
	Cancelling a final exit visa in order to issue a residence permit Procedures to cancel a final exit visa in order to issue a residence permit Fill the relevant form (information as it is written in the passport); attach a picture of the applicant; and get the form signed and stamped with the seal of the employer if the worker is an employee in a company or institution. A letter from the employer asking cancellation of the final exit visa. Attendance of the sponsor or his representative. Pay a fee (S.R. 650) for each year if the residence permit is expired; and (S.R. 600) for the household labour. Submit a valid work permit covering the required period of stay and attach a copy thereof, while domestic workers are exempted from getting a work permit, as the permit fee is paid within the re-issuance fee, (S.R. 600). After completing the required documents and submitting the application, the applicant shall review the department of passports the next day to get the passport and residence permit after cancellation of the final exit visa.
	Application for a lost visa replacement Procedures for getting a lost visa replacement The sponsor or his representative or head of household. Get out of the establishment of the beneficiary. Get out your passport. After completing the required documents and submitting the application, the applicant shall wait to get the visa replacement.
	Adding births Procedures to add babies born outside the Kingdom Pay entry visa fees, (S.R. 2000) through Sadad payment system. Submit a medical examination (by nationality). Fill the relevant form in the baby's name and submit two (2) group-photos excluding the family guardian, size (6×4). The Addition is done within 3 months as of entry stamp date. If 3 months elapsed without completing the addition, a fine of (S.R. 500) is imposed under Article 61 of the Residence Law. Baby must be inside the kingdom during the adding process. Procedures for adding babies born inside the Kingdom Add the baby to the passport of one of the parents at the embassy or get him a separate passport. Submit birth certificate and a copy thereof. Fill the relevant form in the baby's name and submit two (2) group-photos excluding the family guardian, size (6×4). If baby is not added while a year elapses as of the birthdate, a fine equals to (S.R. 1000) by certified check is imposed under Article 61 of the Residence Law. Baby must be inside the kingdom during the adding process. After completing the required documents and submitting the application, the applicant or family guardian shall review the department of passports the next day to get the residence permit.
	Sponsorship transfer Procedures to apply for transfer of sponsorship Fill the relevant form; stamp and sign the form by the current employer and new employer; and attach an applicant's photograph. Submit a letter of waiver from the current employer certified by the Chamber of Commerce and attach Chamber's receipt for companies, institutions and individuals; and if the sponsor is individual, the waiver letter must be certified from the mayor and the police. Submit a letter from the new employer requesting release, accompanied by a computer chip containing number of workers he has. Submit a copy of valid CR or licence of the municipality along with the originals for matching with the family book of the new employer. New employer must fill a pledge form to keep the new labourer, and not to let him work for others. Submit valid originals of the passport and residence permit of the worker whose services to be transferred, and attach a copy of same. Worker's profession must be appropriate to activity of new employer. Pay the transfer fees (2000 SR for the first time, 4000 SR for the second time and 6000 SR for the third time) but only after the submission and approval of the application by the relevant officer, in any of the authorised banks. If the expat has transferred service already and listed in former passports, all these passports must be submitted. Fingerprint enrollment is a must. After completing the required documents and submitting the application, the applicant shall await the employee to finalise the service, and get the passport and residence permit.
	Transfer of wife sponsorship Procedures to apply for wife sponsorship transfer Fill the relevant form for the transfer of sponsorship of individuals. A letter for transfer of sponsorship "prepared by the husband." Submit two (2) photos, size (4×6). Submit a copy of husband's residence permit or a copy of civil affairs card if the husband is Saudi. Submit the marriage contract and a clear copy of it. If the marriage contract is issued abroad, it must be authenticated from the embassy and the Saudi foreign ministry. The name of the husband must be added on the wife's passport by the embassy of the country of the wife. A waiver certified by the former sponsor. If the releaser is the wife's father a copy of the residence permit and letter of waiver must be submitted. Pay (S.R. 2000) sponsorship transfer fee in one of the authorised banks. After completing the required documents and submitting the application, the applicant shall wait for the employee to finalise transfer procedures.
	Copy information of old passport to new passport Procedures to apply for copying information of an old passport to a new passport Attendance of the employer or his representative. Submit the original old passport provided it contains a cancellation stamp. Submit the original new passport. After completing the required documents and submitting the application, the applicant shall wait to get his passport after completing relevant procedures.
	Change profession Procedures to apply for profession change Applicant must submit an application for profession change from his country's embassy. Should review the Labour Office to check if applicant is suitable to work according to his qualifications; and then the labour office reports to the passports department to approve the change or otherwise. The department of passports shall in the light of the labour office approval collect the change fees (S.R. 1000), via ATMs of authorised banks i.e. Riyadh and Al Rajhi Banks. After completing the required documents and submitting the application, the applicant shall review the passports department the next day to get the passport and residence permit after the completion of profession change.
	Rreporting loss of expat's passport Procedures to report loss of expat's passport A letter from the employer or his deputy, which must be sealed and certified by a Chamber of Commerce; and if the sponsor could not attended in person at the date, location, number, date and source of the lost passport, and that the passport is not reserved or in custody of any government body. Declaration of the lost passport in one of the local newspapers. A copy of the lost passport, if any. Attach a copy of the residence permit of the lost passport holder. Holder of the lost passport shall fill the case investigation documents and stamp them with the seal of the enterprise or the employer.
	Non-transfer of sponsorship notification Procedures to notify about non-transfer of sponsorship Personal attendance of sponsor or his deputy. Fill the relevant form. A copy of the release letter sent by the institution to the sponsor.
	Issue Resident Permit to family member Requirements to issue Resident Permit (Iqama) to family member for the first time: The family member must have an entry visa issued by the Saudi embassy from the country of origin of him/her The family member must be present in the Kingdom Iqama Form duly filled (by a typewriter or a computer) data as appear in the passport and signed by guardian. Provide valid passport of the member. Provide two recent, collective and colour photographs of the wife and children, size (4X6). If the child is born in saudi Arabia, a copy of birth certificate must be provided within one year from date of birth. If the wife was married in Saudi Arabia, she must be added to her husband's Resident Permit (Iqama) and a copy of the marriage contract must be provided. If the wife's religion is different from her husband's, her own Iqama must be issued with the statutory fees. Upon reaching 18 years of age the family member should be separated from guardian's Iqama and issued an individual Iqama, and a letter from the school must be provided confirming the student status. Iqama fees must be paid at an authorised bank.
	Renew Resident Permit Requirements to renew Resident Permit (Iqama): Iqama Renewal Form duly filled (by a typewriter or computer) data as appear in the passport, signed and stamped by employer. Valid passport. Provide two recent colour photographs, size (4X6). Iqama fees paid at an authorised bank. Expatriate who works for private sector must have work licence issued by Labour Office. For individuals, a photocopy of employer's Civil Affairs ID must be attached. For restaurant and kitchen labourer, chef, maid and private driver; a medical report by an authorised hospital or clinic is required. Provide expired Resident Permit (Iqama).
	Issue Loss Replacement Resident Permit Requirements to issue loss replacement Resident Permit (Iqama) Report to the nearest Passports Administration within 24 hours. Provide valid passport. Provide a copy of the lost Iqama if available. Fill the Specified Form duly (by a typewriter or computer) data as appear in the passport, signed and stamped by employer. Iqama fees are 500 Saudi Riyals valid for a year, this must paid at any authorised bank. Provide two recent colour photos, size (4X6) cm. Pay the statutory fines.
	Issue Damage Replacement Resident Permit Requirements to issue Damage Replacement Resident Permit (Iqama) Damage Replacement Iqama form duly filled in (by a typewriter or a computer) as it appears in the passport, signed and stamped by the employer Provide the original damaged Iqama Provide two recent colour photographs, 4X6 cm in size Provide a valid passport of the expatriate Iqama loss replacement fees are 500 S.R. valid for a year, this must be paid at an authorised bank
	Issue Exit/ Re-Entry Visa (single/ multiple) Requirements to issue Exit/ Re-Entry Visa (single/ multiple) Exit Re-Entry Visa Form duly filled. Specify visa duration. The passport and Resident Permit (Iqama) must be valid. If the visa is for medical employees, approval letter from the Health Affairs Administration must be attached. Pay the required fees in an authorised bank.
	Issue Final Exit Visa Requirements to issue Final Exit Visa Final Exit Visa Form duly filled. Provide valid Resident Permit (Iqama). Provide valid passport. For household help, employer must provide evidence that the employee has received all his/her dues.
	Extend Visit Visa Requirements to extend Visit Visa: Extend Visa request form duly filled in Sign and stamp the approval form by the host Provide a photocopy of the passport including the visit visa Provide a photocopy of the expatriate's host ID Pay the required fees at an authorised bank and provide a receipt